Example paragraph: “Regarding allegation #1 (Delay in filing the monthly report), I respectfully submit that the delay occurred due to a server outage at the regional office on the submission date. Attached as Annexure-A is the IT support ticket and server log proving the outage. The report was filed immediately once systems were restored.”
Sincerely,
He explained the exact timeline of his mother's medical emergency. letter format for reply to show cause notice